MS Outlook is more than an email client. It offers more than creating and sending emails. It allows users to create and organize events. It supports a journal feature to keep track of your necessary and useful features of Microsoft Outlook. It allows you to track your work time and manage your schedule. It helps to create short notes every day for all types of categories. Therefore, the journal is an important feature of MS Outlook.
As you open journal entries for the first time, it starts recording the specifically selected contact automatically. But be careful while you are going to open journal entries. Make sure your account synchronization has done well. Because of the wrong synchronization, MS Outlook creates duplicate journal entries.
The article shares some reasons for duplicates and how to prevent the problem without harming the file quality. We hope that it will be helpful for you.
Table of Contents
Reasons for Duplicate Items in MS Outlook
If your MS Outlook account holds duplicate items, it is a common problem that many MS Outlook users face. There are several reasons for duplicates of items in your MS Outlook. Here we share the two most common reasons that trigger the problem.
- Problems with rules settings or Outlook’s email account
- Syncing Outlook with other applications and/or devices like PDAs
Outlook Duplicate Prevention
It is an annoying situation that you want to get rid of it. If your MS Outlook is continuously making duplicates, then there is the chance that you have a rule or setting within MS Outlook. It causes duplicate emails. Here are a couple of things that you can do to prevent the duplication problem.
- You can disable or remove your MS Outlook rules temporarily. If there is any problem with the rules, after disabling them the problem can fix.
- Another thing you can do is to disable the “Leave a copy of messages on the server” setting temporarily in your MS Outlook account. The method is for those using the feature for one or more accounts. For this, access your email accounts >> More Settings >> Advanced >> Leave a copy of messages on the server.
- You can remove or re-add your MS Outlook account to fix the problem. Experts find the method helpful. You can also try the method to know its efficacy.
The problem of continuous duplication of Contacts, Appointments, and/or Tasks may be related to a PDA device that you have synchronized with Microsoft Outlook. You can temporarily disable the PDF device to see if the problem is fixed. Another thing you can do is to check the latest update of the device. Try to learn whether the manufacturer has introduced a new release of their Outlook synchronization program. If there is any update, upgrade the device. If there is no update, go to the manufacturer’s online support to learn anybody is facing the same problem that you have. Is any solution available to fix the problem?
In the end, the problem may be related to installing addons. There is the chance that one or more add-ins of your MS Outlook are causing the duplicate item problem. Disable them and enable them one by one to know which add-in is causing the problem so that you can keep your Outlook away from it.
Automated Solutions to Remove Duplicates from MS Outlook Journals
No doubt, MS Outlook is one of the advanced applications to manage emails, contacts, and more, but it doesn’t give the feature to remove duplicate Journals in Outlook. We feel that near future MS Outlook will add the feature to get rid of duplicate journal entries till then you will have to depend on a reliable solution.
Unfortunately, there are manual solutions to get rid of the problem. The best solution is to use a duplicate removal tool that we say an automated program. The technical market offers several MS Outlook tools. You may get confused to pick the one for yourself. The best one receives good ratings and performs its tasks well. One such solution is MS Outlook Duplicate Remover. It is an advanced tool because of its advanced features.
Highlighted Features of the Software
- It is an all-in-one program because it removes duplicates from emails, calendars, contacts, and journals. We know that Outlook duplicates emails and all its properties.
- The duplicate removal program is capable of removing duplicates from ANSI and Unicode file formats. It supports all MS Outlook versions including 2016, 2013, 2019, and other older versions of the email client.
- The interface of the application is interactive. It is easy for a novice to understand how the tool works. It doesn’t need technical guidance.
- The program supports the removal of duplicate journals from PST and OST file extensions. It means you can remove duplicates from any MS Outlook file.
- It is a safe application to be used for personal and professional purposes.
- The licensed version of the application is valid for an unlimited duration. It means users can use the app as long as they desire.
Conclusion
There are no reliable manual methods that can help you to remove duplicates from journals. Duplicates make the file size bigger unnecessarily. It also affects the performance of your MS Outlook by making it slow. Therefore, the best solution is to get a professional tool and run it occasionally to get rid of duplicate journals, contacts, emails, or any items.