Merging PST files is one of the best ideas to manage your data. Earlier versions of MS Outlook supported the ANSI PST version. The file holding capacity of the version is just 2GB. Hence, users faced data clutter issues. After the launch of the Unicode version, the file storage issue has fixed. Now, PST files can hold up to 50GB of databases. Therefore, users are looking to archive their ANSI version PST files into Unicode PST. The article shares safe solutions to merging multiple PST files together.
MS Outlook is one of the most popular email clients of Windows users. The application was launched years back, but it has been updated time and again. The latest version of MS Outlook is Outlook 2019. It is an advanced version of Outlook 2016.
Users of MS Outlook expect some in-built features to manage emails. There are some drawbacks to the application. Somehow, Microsoft has tried to enhance the application.
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Queries from Users
On various forum websites, users share their problems with MS Outlook. Many of them want to know straightforward solutions to Combine PST files. They don’t want to take any chance with their emails and contacts, so the priority is to look for the simplest and the safest solutions to merge Outlook files. Here is a common query.
“We run a small business. We want a solution that helps us to categorize PST files by extracting and merging folders according to our needs. Is it possible to merge Outlook Data File contacts only? Is there any way to Join PST calendars only?”
Merging PST Files Manually
The manual merge feature has been added to the latest versions of MS Outlook. If you are using an older version, the facility is provided.
Step 1: Create a New PST File
Here are the steps to follow-
1.Open your MS Outlook, hit the New Items tab featured in the ribbon, choose More Items as the menu appears, and then Outlook Data File
2.Give the file a unique name and select the appropriate location
3.Press the OK tab
Step 2: Merging PST Files in a New PST File
Now, we will look for an appropriate option to merge multiple PST files
Open MS Outlook and hit on the File menu, select Open and then Import
- It will open a new wizard, select the Import from another program or file
- After that hit the Next button
- Another wizard will open, choose the Outlook Data File (.pst)to import data
- Press the Next button
- Now, press the “Browse” tab to look for the PST files that you want to export
Note: The tool gives the option to stop duplicates, press the Do not import duplicates box to transfer unnecessary data.
- Press the Next tab
- After that, select the folder of your choice to import
- Check the Sub-Folder tab and Import items into the same folder
- Finally, press the “Finish” button
To merge next PST files, you need to repeat the process again. It is one of biggest factors that annoy users. Therefore, they like to choose the platform that is safe to use and makes the merge process effortless.
Automated Tools to Merge Multiple PST Files
How do you find the above-mentioned manual method to merge PST files? Several users have found the in-built feature easy to use, but they find it time-consuming. The reason is that the manual merge solution doesn’t give the scope to merge multiple PST files in one go. Hence, it takes lots of time to combine PST files one by one. Companies dealing with the bulk of PST files find it hard to deal with the manual merge solution.
Therefore, automated merge solutions have been developed by several software sellers.
PST Merge is one of the most downloaded and well-rated applications. It has multiple advanced features that help to customize the merge operation. Let’s know about the significant key features of the application.
The application merges multiple PST files. It can merge two, three, and even hundreds of PST files at once. Hence, the application saves time and effort for users. It is a significant feature of the application.
The utility has been tried and tested for quality results. During the merge process, it keeps the data quality intact and remains unchanged. No file data goes missing or corrupted with the help of the app. The program keeps all email fields, contacts, and calendars intact. The file structure remains the same.
The program manages to merge multiple PST files by creating separate folders for each of them. It has the option to merge files in one PST folder. According to needs, users can choose an appropriate option.
The merging tool can merge specific folders of PST files. The tool features more than 5 different options to merge Outlook Mailbox files. Users can choose to merge only contacts, calendars, journals, and messages. Thus, the tool gives full control over the merge results. It is a striking feature of the application.
The app supports Windows OS. It installs and runs easily on Windows 10, 7, and other older versions of the OS. Moreover, it supports MS Outlook 2019, 2016, 2013, and other older versions of the app. It means users can merge ANSI and Unicode versions of PST files.
The app is lightweight. It takes a few minutes to install on your Windows application. Installation of the app doesn’t impact your system’s performance. It runs smoothly on your system.
The Windows tool is available for everyone. It has three suitable versions – Individual, Commercial, and Enterprise. The individual version is the cheapest one. All of them support the same features. They are different in their installed capacity. For instance, the individual version can support up to two systems only.
The license validity of the application is valid for an unlimited duration. Users can use the app as long as they want and as many files as they desire.
Conclusion
So, what do you want to select? Do you want to go with the manual merge solution or an automated tool? For companies, where the work pressure is higher taking the help of a third-party tool is beneficial.